Building a Trip — CrewAlert Guide

Two ways to build a trip

You can create a trip in CrewAlert two ways: manually — entering trip number, airports, report time, and legs yourself — or from an assignment — when scheduling calls and you tap "Build trip" from the Assignment screen, it pre-fills the details for you.

Either way, once a trip is saved it appears purple on your Schedule calendar and the Duty tab tracks your FDP in real time once you're underway.

1

Start a new trip

Go to the Schedule tab and tap + Add → Add trip manually. Or from the Duty tab → Trip sub-tab, tap "Build a trip here".

Enter your Trip number, departure airport, report time, and number of days. The release time auto-fills based on the legs you add.

From a reserve assignment

If you came from the Assignment screen after getting called, tap "Build trip" there — it pre-fills the callout and report times so you don't have to re-enter them.

New trip form showing trip number, airports, report time, and legs

2

Add legs

Under the LEGS section, enter each leg's flight number, from/to airports, and departure/arrival times. Tap + Add leg for multi-leg days.

Toggle Deadhead for positioning legs — those hours still count toward your FDP but are tracked separately in your logbook summary.

The SUMMARY section at the bottom updates in real time showing total legs, block time, and days as you build.

Multi-day pairings

Increase the day count at the top and add legs for each day of the pairing. Each day's report time and release time is calculated separately for FDP purposes.

Duty tab trip section showing Build a trip here option

3

FDP tracking during the trip

Once your trip is underway, go to Duty tab → FDP to see your real-time Flight Duty Period tracking. The screen shows elapsed time, remaining time, and your FAR 117 limit for this report time and segment count.

Toggle Augmented crew if you're flying with a 3 or 4 pilot crew — this switches from Table B to Table C limits automatically.

If unforeseen operational circumstances require an extension, toggle FDP Extension (FAR 117.21, max +2:00).

FDP tab showing elapsed duty time, remaining time, and FAR 117 limit

How FDP limits are calculated

Table B

Standard crew (2 pilots). Limit based on your report time and number of flight segments. Default for most pairings.

Table C

Augmented crew (3 or 4 pilots with a rest facility). Longer limits — toggle Augmented crew to apply.

Extension

FAR 117.21 allows up to +2:00 for unforeseen operational circumstances. Both pilots must agree. Toggle FDP Extension to apply.

After FDP

CrewAlert shows what comes next after your FDP completes — rest requirement, whether you return to reserve, etc.

Logbook & flight summary

All completed trips feed into the Logbook tab. Tap Snapshot to pull a summary of your flight hours over any date range — total time, PIC, night, actual IMC, sim IMC, and landings.

You can also upload from an existing digital logbook to bring historical hours in so everything is in one spot.

Keep it current

Building trips as you go — rather than in bulk later — keeps your FDP tracking accurate and your logbook totals up to date without extra work.